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Improving field management and auditing programs for Proforest

Proforest - In a DFID funded project for the design, development, maintenance and hosting of a secure, user-friendly Field Audit App for Proforest and other stakeholders to provide the ability to accurately collect data on the field in an offline and online mode to enable further analysis and identify trends.

SDG 8 - Decent Work And Economic Growth
SDG 12 - Responsible Consumption And Production

Project Detail

Background

Proforest is a non-profit group that conducts audits such as mill verification and RSPO audits which is aimed at helping primary agricultural producers and processors to adopt best management practices to enhance sustainability.

To support companies, governments, and other organizations to implement their commitments to the responsible production and sourcing of agricultural commodities and forest products, Proforest identified the need for a customized Proforest Field Audit App to allow field auditors to access and process audit information faster and easier.

In performing the audits, field auditors relied on manual (paper) checklists, documentation, and reporting processes which made the process cumbersome and resulted in inefficient data collection and information loss in some scenarios. To facilitate easy referencing and efficient data collection and processing, without relying on large volumes of paper documents, Proforest Ghana set out to develop a customized Proforest Field Audit App.


Solution

The design and development of Proforest’s Field Audit App were contracted to Bewsys by Proforest. The Bewsys Technical team scoped through the requirements of the App to understand the key features needed and the user interface preferred, in providing a functional and easy-to-use application for their field management and auditing processes.

The app was tailored based on the yield monitoring, field monitoring, integrated content management, reporting, and system administration modules of the Bewsys Agriculture MIS. The app was built to feature web-based components for audit preparation and reporting to provide all the relevant information such as guidance and legislation to anyone using the Field Audit App in the field.

Recording of observations on the field in multiple formats (text, audio, image, and video) was considered in the development of the App. Since the users of the app usually work in remote areas where there may be poor or no access to internet connectivity, the application was built to function offline and allow data to be synced onto the server later when internet connectivity is established. The compatibility of the application on mobile and desktop was considered in the design and development process.

The application was built to be accessible on multiple platforms and have a content management system to enable Proforest staff to upload and update content. A cloud storage system was considered for the development of data storage and analysis which enabled easy export/upload of all the collected data and with the option to delete data stored on the app once it has been uploaded.

In collaboration with the Proforest App Development Team, the development and configuration of an Alpha version of the App were reviewed and a pilot was conducted to guarantee the functionality and feasibility of the application.


Impact

The app has provided practitioners with a free, easy-to-use mobile platform to collect audit findings on the field, collaborate with their team on field projects, and consult supporting guidance both online and offline. The application has also been used for project management functions. Baseline assessment and field audits have been made easier and faster with the application. This has improved the operations of the field practitioners and the auditing process. The application contributes to progress in sustainability through encouraging responsible consumption and production and decent work.

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Testimonials

FAO

Working with Bewsys has been a tremendous journey. We have not reached our destination, but we are enjoying the ride. Although it was supposed to be a corporate function, at meetings, we built rapport and trust with the consultants, and at the same time, they enhanced efficiency and collaboration.

World Cocoa Foundation (WCF)

Bewsys sure knows what it’s about. I’m particularly thrilled with the use of technology to accomplish tasks and also with the packaging of deliverables.

Proforest

Great service. I will recommend any day anytime.

USAID

The Bewsys team worked professionally on our assignment and sought to deliver our needs with great patience and creativity. They are reliable, competent and I recommend them for any assignment.Bewsys sure knows what it’s about. I’m particularly thrilled with the use of technology to accomplish tasks and also with the packaging of deliverables.

Chemonics

Very professional in their work, and client communication. I was really impressed with their ability to meet all their deliverable schedules, and above all submit a comprehensive user manual. Will recommend them to other projects.

UNDP Phillipines

Bewsys has been able to deliver what was expected based on the agreed timelines. The inception mission in the Philippines has been successful, and discussions with various stakeholders have been fruitful. Bewsys showed eagerness to know more about the unique requirements of the portal upon hearing it from firsthand users. They were able to accommodate various questions, comments, suggestions, and recommendations with different stakeholders, mostly from the government side, with each agency with unique requirements.

International Organisation for Migration (IOM)

Bewsys staff are results-oriented and adapted a lot of tasks, and were flexible to ensure the solution they provided was the best. A feather in their cap!

Association of African Universities

There is a great need for digital systems development in Africa. I think it will be essential to continue supporting institutions such as Bewsys so they can do these jobs better. Also, we need to think about solutions that can be deployed quickly to support other institutions where there is a match in need.